Admin Assistant | Shark Bay

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Job Details
Part-time1 hour ago
  • Customer service
  • Computer skills
  • Data entry
  • Microsoft Office
Full Job Description
The opportunity

We have an exciting opportunity for an Admin Assistant to join our team in Shark Bay on a fixed term, part time basis. This opportunity is being offered on a 6 month contract. We are looking someone who comes from a strong customer service background and has strong computer skills with a flair for admin.

Key responsibilities

Coordination of meetings and calendaring including scheduling appointments with internal and external parties

Accurate processing of financial documentation, including processing invoices

Provide customer service in person, over the telephone and via email

Ensure timely and accurate processing of client/employee/supplier documentation

Filing, faxing and photocopying to assist in the smooth running of Service Centre/Business Unit

Distribute incoming calls, faxes and emails to relevant parties to ensure a high standard of customer service

Liaise with internal stakeholders to ensure compliance for all mandatory training requirements

Support the processing and orientation of new providers

Manage all the PPE for the office, including ordering supplies and monitoring stock levels

Job Requirements:
The roster

We require the successful candidate to be able to commit to the below roster:

Week 1

Monday – 8.30am to 4.30pm

Wednesday – 9.00am to 2.30pm

Thursday – 8.30am to 4.30pm

Week 2

Monday – 8.30am to 4.30pm

Wednesday – 9.00am to 2.30pm

Friday – 8.30am to 4.30pm

About you

The ideal candidate will be able to prioritise high volume workload, multitask and have strong attention to detail. In addition to this, candidates will be able to demonstrate the following experience, skills and attributes:

Strong knowledge of Microsoft Office – Word, Excel, Outlook

Well-developed communication, written and interpersonal skills

Must demonstrate an ability to work in a team but also independently

Flexibility and ability to adapt in a dynamic working environment

Previous data entry experience in complex systems is highly desirable

Must possess personal integrity and respect for confidential information

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