Administration and Media Officer

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Job Details
Part-time2 hours ago
  • Work from home
  • Customer service
Full Job Description

An exciting opportunity to work for an innovative team that supports and enables cutting edge semiconductor capability, technology acceleration and commercialisation


Build networks and collaborate with industry leaders.

Competitive salary and benefits. Flexible work will be considered.

Part time (17.5 hours per week), 3 years fixed term.

Located in Cicada Innovations, Eveleigh – in the heart of Sydney’s Tech Precinct

The Faculty of Science and Engineering at Macquarie University is seeking an experienced Administrator to provide comprehensive administration and operational support to the Semiconductor Sector Service Bureau (S3B) and ensure its smooth running and operation.

In this newly created role, you will manage general day to day operations and administration activity for the S3B ensuring that high quality and efficient administrative support is provided to the S3B Director, the S3B team and key stakeholders.

Reporting to Professor Bagnall at Macquarie University and the S3B Director, you will:

Respond to a range of enquiries via telephone, email and in person, from clients, partner organisations, visitors and the public regarding S3B’s activities.

Coordinate meetings for S3B Board, Advisory Committee, and other relevant working groups, including agenda and minute preparation, venue booking, catering and IT facilities.

Liaise with colleagues to provide administrative support and coordination of events and workshops and assist with the dissemination and layout of reports and digital content.

Provide financial, purchasing, procurement and travel administrative services and support to staff as required.

Build and maintain effective relationships with internal and external stakeholders

About You

You are a highly motivated professional with experience in delivering operational and administrative support in a complex, fast-paced environment. You will have a strong customer-centric approach with the ability to develop and maintain collaborative relationships with a wide range of internal and external stakeholders. You are organised, resilient and a team player with suitable skills and relevant experience to hit the ground running in this role.

You will have excellent communication and collaboration skills, and an eye for detail with a strong focus on continuous improvement to achieve effectiveness and efficiency in processes. You will be able to communicate and present information clearly to a wide variety of people. You will need to be agile and a self-starter who can initiate and follow through and enjoy working in a fast paced, interesting organisation with a passion for customer service.

About Us

The Semiconductor Sector Service Bureau (S3B) is committed to the development of semiconductor capability in New South Wales, and will work with local high-tech companies to stimulate innovation and growth across the emerging semiconductor ecosystem. A joint venture between The University of Sydney, Macquarie University and UNSW, and partnering with CSIRO, the Australian National Fabrication Facility (ANFF), and companies across the Australian semiconductor industry, S3B will develop networks, training and market intelligence in semiconductor technology and build a globally-networked, cross-functional team that spans the entire semiconductor value chain.

Macquarie University, Faculty of Science and Engineering is a young and dynamic faculty driven by the spirit of discovery. Here we nurture the next generation of science and technology innovators

Salary package: HEW Level 5 from $76,908 to $87,443 per annum pro rata, plus 17% employer’s superannuation and annual leave loading

Appointment Type: Part-time (0.5FTE), fixed term up to 3 years (with possible extension). Flexible work arrangements, including job share, flexible start and finish times or partial work from home will be considered.

To Apply

To be considered for this position, please apply online by submitting your CV and a separate cover letter that outlines how you meet the selection criteria below:

Degree or qualification in Business Administration and/ or equivalent experience

Substantial relevant administrative experience at an appropriate level

Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders

Excellent organisational and time management skills including successfully planning, prioritisation, initiating action and follow up

Working effectively as both part of team and independently

Enquiries: Nadia Court, S3B Director,

Applications Close: Sunday, 4 December 2022 11:59pm AEST

If you’re already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you’ll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:
04/12/2022 11:59 PM

Equity & Diversity Statement

At Macquarie University, we are committed to providing a working environment where each individual is valued, respected and supported to progress. Our priority is to ensure culture, policies and processes are truly inclusive and that no-one is disadvantaged on the basis of their Aboriginal and Torres Strait Islander identity, gender, culture, disability, LGBTIQA+ identities, family and caring responsibilities, age, or religion. We encourage everyone who meets the selection criteria and shares Macquarie University’s values of scholarship, empowerment and integrity to apply.

Learn more about our progress towards Equity, Diversity and Inclusion.

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