Administration & Executive Support

Swinburne University of Technology

Job Details
1 hour ago
Full Job Description
An exciting opportunity has become available within the Governance and Assurance team at Swinburne University of Technology, for an Administration and Executives Support Officer. This is a key role, which not only provides administration and support to the Governance and Assurance team, but also provides executive support to the university Chancellor.

The successful applicant will be experienced in providing support with projects, administration, finance work, problem solving and learning new software to support the Governance and Assurance team. Executive support provided to the Chancellor will include calendar management, preparation of documents and coordination with internal and external stakeholders to support the Chancellor.

About You

To be suitable for this role you will need to have experience in the below key accountabilities:

Demonstrated ability to administer processes and systems

Demonstrated ability to interpret procedures and work instructions and relate them to the relevant tasks

Demonstrated ability to solve problems including adapting work practices

Demonstrated organisational and time management skills including the ability to plan ahead, ability to work under pressure, prioritise multiple tasks and display thoroughness, sound judgment and attention to detail, with the ability to follow tasks through to completion

Proven ability to consult and liaise with internal and external stakeholders and maintain effective and cooperative working relationships


Relevant qualifications and experience; or an equivalent combination of relevant experience and/or education/training

About Swinburne University of Technology

Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

  • Every Swinburne learner gets a work experience
  • Every Swinburne graduate gets a job
  • Every Swinburne partner gets a tech solution
  • Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

To Apply

Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Swinburne Talent Acquisition Team on

Applications Close: Tuesday 31st January 2023, 5pm

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

Equity and Diversity

Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

We are committed to making the recruitment process fair and equitable for all our candidates. If you have specific accessibility or support requirements please contact

Aboriginal and Torres Strait Islander Applicants

We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

For any support please contact or for more information on our Indigenous strategies please follow the link to our RAP Reconciliation Action Plan

We are a 2023 Circle Back Initiative Employer – we commit to respond to every applicant #LI-SW

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