Administrator/ Executive Assistant

ABOUT THE OPPORTUNITY 

 

Adshel is a well-established business with over 13 years’ experience in the trades and services industry. We are a small team servicing a range of clients across Brisbane.

 

We have forged a reputation on knowing and understanding our clients’ needs and tailoring solutions to suit.  Working at Adshel is all about being diverse in your role with an open mindset and the ability to identify opportunities to keep the wheels turning in the right direction.

 

This role works closely with the director to provide support in the general running of the business, diary management, organisation of technicians and servicing of customers.

 

This role is central to the operation of Adshel and will need a self-starter that can work both autonomously and collaboratively. Your ability to be highly organised and manage varying expectations and daily workflows is essential.

 

If you are tenacious and have a keen eye for detail with the ability and experience to prioritise competing demands whilst remaining composed and focused, you will enjoy this opportunity.

 

PARTICULARS

  • Permanent position
  • Based in Morningside, Brisbane
  • Monday to Friday – Flexible hours available.
  • Home office – Friendly Company mascot (dog) onsite.

RESPONSIBILITIES:

  • Diary Management
  • Co-ordination and scheduling of service calls and installations for Field Service Technicians and Contractors.
  • Inbox management of company emails, answering and actioning requests and maintaining task lists.
  • Answer calls and assist in customer, supplier and technician enquiries.
  • Process daily service forms and timesheet entries, reading and actioning further works and requirements.
  • Creating jobs, purchase orders and sourcing of materials, parts and equipment.
  • Assist with data entry, invoicing and accounts receivable/payable.
  • Maintain and improve work management systems (we use AroFlo, which is an easy to use system)
  • Prepare & review workflow reports for director, bookkeeper and accountant.
  • Support the continual operational improvement of the administrative & field processes.
  • General administrative and adhoc tasks for director.

 

ABOUT YOU

 

  • A strong background in administration and diary management
  • Extreme Attention to detail, precise times and information
  • Super strong written and verbal communication
  • Flexible work approach to meet the varying demands of an ever-changing situations with conflicting priorities.
  • Problem solver – ability to see an issue and recommend appropriate solutions.
  • Ability to work collaborative and autonomously
  • Excellent written and verbal communicator.
  • Proficient computer skills in a variety of Microsoft programs,
  • Strong researcher and ability to source information.
  • Tech Savy – competent in all things Microsoft (experience in Xero Accounting packages and Aroflo work management systems would also be desirable)
  • Ability to manage confidential information
  • A fun and vibrant attitude and positive mindset

Adshel promotes Equal Opportunity and we strive to create an inclusive environment for all applicants of all roles. Talk to us about our flexible working arrangements.

 

 

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