Role Business/Professional Services
Job Location Brisbane
Clyde & Co is currently recruiting for a Billing and Administrative Assistant dedicated to the Insurance team in our Brisbane office. Applications are sought from Billing Specialists or Legal Secretaries with strong billings expertise. The successful candidate will have a minimum one to two years’ law firm or or professional services experience and demonstrate keen interest in managing the end to end billing cycle for the Partners and broader team of fee earners. This dual role will also provide legal secretarial support to the Insurance team as required.
About the role
As a Billing & Administration Assistant you will use your strong relevant experience, forward thinking approach and initiative, and exceptional attention to detail as you take on responsibility for the following:
Prepare & distribute WIP reports to each practice
Attend to billing administration which includes, but is not limited to:
Generating billing guides and Disbursement Only invoice
Editing and finalise bills, including rate and Payors verification
Reviewing engagement letters to ensure that bills conform with client billing requirements
Summarising billing information in client Service Level Agreement’s, and
Distributing finalised bills to practice and ensuring all invoices are sent to the clients.
Attend to e-billing administration which includes, but is not limited to:
Assisting with the set up and maintenance of client e-billing platforms
Uploading bills to e-billing platforms, attending to e-billing challenges and preparing final tax documents.
Troubleshoot billing issues and escalate to Australia bills and the National Finance Manager where appropriate
Ensure that billing procedures are being followed and assist with the development, improvement and implementation of billing procedures
Assist with providing training to fee earners, secretaries and new team members on the billing process
Client reporting – distribute and populate reports for institutional clients on a monthly and quarterly basis
Assisting with debt collecting and escalating to the Partner when necessary (drafting emails for Partners chasing outstanding debt)
Partners monthly expenses
Assisting in running conflict checks when necessary
Keeping track of client deadlines and diarising when initial advices are due for new matters
Attending to file closures
Attending to Trust enquires
Dealing with overpayments from clients.
Provide secretarial cover as required such as:
Answering and filtering telephone calls, monitoring internal and external mail, email and voicemail and taking action when required
Assisting with the preparation of emails, correspondence, documents and presentations
All matter related duties such as opening and closing files, printing, copying, filing and collation of documents and materials
Diary management and room bookings
All other duties to support the Partners, fee earners and other legal secretaries.
Skills and Experience
Minimum of 1-2 years’ experience in a similar role
Highly numerate & analytical with excellent attention to detail
Self-motivated with good interpersonal skills and the ability to communicate effectively across all levels of an international organisation
Flexible with the ability to meet tight deadlines and manage competing priorities
A positive approach and attitude, with high levels of initiative and enthusiasm
Ability to challenge the status quo with a continuous improvement mind-set
Previous experience in a law firm or a professional services environment would be advantageous, and
A knowledge of Thomson Reuters Elite 3E would be advantageous but not essential.
This role is based at our Brisbane office, and it is a requirement of entry to this office to be fully vaccinated with a COVID-19 vaccine. If successful, candidates will need to provide evidence to demonstrate compliance with this requirement (or a valid exemption) prior to commencing in the role.
In addition to any Partner reporting lines, all Legal Secretaries will report to the Legal Support Manager, Australia.
About Clyde & Co in the Asia Pacific Region
Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.
For more about the firm, its lawyers, offices and areas of expertise and for the latest industry thought leadership please visit www.clydeco.com
How to apply
This is a fantastic opportunity to become part of a dynamic and progressive firm. If you are interested in this position, please submit your application (including cover letter and CV) below.
For a confidential discussion on this role and opportunities at Clyde & Co, please feel free to email: email@example.com
We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, colour, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.
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