Careers Administration Officer

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Job Details
Part-time43 minutes ago
  • High School (Year 12)
Full Job Description
Job Description

Location: Melbourne | Northern Metropolitan

Job type: Part time / From 27/01/2023 – 26/01/2024

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1317625

Selection Criteria

SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.


Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee’s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Work under the direction of the Career Coordinator

Assist with planning and execution of Careers events throughout the college such as workshops, excursions and briefings.

Assist with the administration of the college’s Work Experience program. This will involve working with students to find suitable placements and to assist them to complete necessary preparatory tasks.

Assist with the administration of the college’s MIP (Managed Individual Pathways) and working with students to complete Career Action Plans, manage passwords and accounts.

Managing the careers resources. This will involve managing resources within the careers room, noticeboards and publications to the wider school community.

Provide office administration support including appointments, typing, filing, copying, and preparing mailings.

Assist with the administration of course selection throughout the college.

Manage student documentation in an orderly manner and to ensure it is readily available.

Manage the VETiS portal, monitoring student enrolments and attendance.

Skills, knowledge and abilities:
Some knowledge of careers and pathways would be preferred.

Word processing skills and confidence with ITC.

Ability to effectively work with students, parents and member of the school community.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at

Location Profile

Strathmore Secondary College is situated between Pascoe Vale Road and the Moonee Ponds Creek in the northern suburb of Strathmore. The school was founded in 1957 with 186 students. The population has grown considerably and now the school draws the majority of its population of over 1900 students from within the designated neighbourhood area bounded by Strathmore Heights, Pascoe Vale and Essendon.

Strathmore Secondary College employs a total of 203 teaching and non-teaching staff. In such a large school facilities and space are at a premium. The students are placed within one of five school teams vertically structured across Year 7 – 12 and are supported by core teachers in Faculty Areas. Junior school team leaders and coordinators work closely with Year 7 – 10 students, teachers and parents to develop positive relationships to support student learning. VCE leaders and team coordinators, supported by a VCE Administration officer and Careers Coordinators, work with Year 11 and 12 students to achieve outstanding results so students reach their desired pathways. Outcomes for Strathmore Secondary Students are positive with VCE results well above the state average in study scores and real retention rates at 75% compared to a state average of 50%.

Strathmore Secondary College provides a learning environment that is both inspiring and nurturing. While restricted in its long-term planning for school facilities, the physical structure of the school welcomes young people and provides a stimulating, respectful and innovative environment in which learning is valued. It also offers a very strong welfare and pastoral care environment lead by a number of specialist and welfare staff.

The strengths of the college are in its commitment to academic excellence, music, the visual and performing arts and sport. These programs provide diverse opportunities for students including school productions, music concerts, art and technology exhibitions, and sporting carnivals-allowing students to develop leadership and collaborative skills in a range of non-classroom settings. They are also important opportunities for the broader school community to gather and celebrate. In addition the school has a well-developed international student program.

The College has become a high performing school by implementing an instructional model based on research from McREL, Marzano Institute and Learning Horizons. This has led to improvements in student outcomes and enabled teachers to develop as classroom practitioners with clear expectations around pedagogy. This instructional model is supported by the work of instructional coaches and weekly professional learning community teams. The College has a long history of using technology and has recently moved to a 1:1 Bring Your Own iPad program. This provides students with access to digital technology in every class to engage students and develop them as global citizens.

The school provides leadership in the teaching of science, technology and mathematics in Victoria in conjunction with the Victorian Space Science Education Centre (VSSEC), which was established on the school site in 2006. VSSEC is a unique resource that is one of six specialist Science centres in the state. VSSEC is integrated with College programs and provides quality teacher professional development to ensure that teachers are exposed to the latest developments and innovations in science and technology.

At a wider community level, Strathmore Secondary College works cooperatively with other schools and educational providers within the Moonee Valley district to ensure that the educational needs of all students are met by the provision of a range of educational pathways.


Please ensure your application includes:
a resume including relevant experience as well as personal details ( name, address, and contact numbers, business and home).

A section addressing the selection criteria and the requirements for application under Who May Apply section.

Names and contact numbers (telephone and email) of two referees

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

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