Shark Bay Salt
- Document management
Shark Bay Salt Pty Ltd is a wholly owned subsidiary of Mitsui & Co. Ltd, which is one of the worlds most diversified trading, investment and services enterprises. We own and operate two saltfields in Western Australia – Shark Bay Resources and Onslow Salt.
Based at the Perth Head Office this newly created project role will report directly to the Internal Control Officer with duties that include:
Critically analyse and assess the current Document Control System.
Lead process improvement initiatives in relation to document control to ensure fit for purpose and efficient processes are used.
Identify and assess future and current improvement opportunities in consultation with Leaders.
Work with internal stakeholders to identify and digitize important documents.
Facilitate the consolidation of company policies, procedures and documentation.
Maintain document formatting standards including naming conventions and storage.
Implement, design and create a document control language, processes and systems that are consistent across the group.
Ensure an auditable trail of incoming and outgoing documentation, including dates, revisions, reviewers and status is maintained.
Assist in the documentation, distribution and review of Quality Assurance (QA) documentation.
Participate in audit reviews of ISO certification across both sites.
Ensure compliance with statutory requirements.
Assist in the writing and proof reading of documents across the Group.
Organise and/or conduct DMS training/education sessions for staff.
Distribute document templates and communicate changes that pertain to documents, policies and procedures effectively.
Maintain document metadata.
Provide regular reporting on document statuses.
Actively contribute to the development and maintenance of a high performing and harmonious team.
Monitor and facilitate document review workflows.
Other duties as directed by the supervisor.
The Minimum Requirements:
ISO 9001 Internal Auditing qualification.
Prior experience in setting up document management system/s.
Experience as a standalone Document Control Officer.
Highly developed written and verbal communication skills.
Demonstrated capacity to manage multiple tasks, projects and competing priorities.
High proficiency in records management with a focus on electronic documents.
High proficiency in Microsoft Word and Microsoft Excel.
Ability to plan and manage time effectively.
Well-developed critical thinking and reasoning skills.
Capacity to work in a team as well as autonomously when required.
Advantageous but not essential:
Experience with Alfresco.
Why you should apply:
Join a team that are engaged, knowledgeable and welcoming.
How to apply:
Should you have questions please do not hesitate to contact Sarah for a confidential discussion.
Mobile: 0429 622 360
Shark Bay Salt is an equal opportunity employer.