Events Coordinator

ABOUT THE INSTITUTE

The Australian Institute of Health & Safety is Australia’s association for the health and safety profession. With 74 years’ history, our vision is for healthy, safe workers in productive workplaces. We work towards this by building the capability of the profession in a number of ways and representing the profession to improve health and safety legislation, regulation and standards.

The Board sets the strategic direction for the organisation. The staff team led by the CEO, drives the operations of the AIHS, also engaging a core of member volunteers, delivering outcomes consistent with the Board’s strategic plan.

We run a small, quiet, friendly, and professional office based at Tullamarine. In the COVID-19 environment we support considerate work arrangements for staff.

ROLE AND DUTIES OF THE EVENTS COORDINATOR

OVERVIEW

Reporting to the CEO and Events Manager, the Events Coordinator works on upcoming local and national events, conferences and endorsed training programs, as part of the team which delivers a successful national events program. The events team also project-manages the creation of online learning options.

The role of Events Coordinator requires a diverse skill set, seeing through multiple types of events from conception (building programs with volunteer member groups) to promotion, and then delivery (online, hybrid and face-to-face).

The team works together closely and cooperatively, sharing tasks and providing each other mutual support. The role is dynamic, with a mix of long term and medium term planned events and activities overlaid with short term issues that arise that may require flexible and creative responses. The incumbent must be capable of dealing with a wide range of issues and people, while managing concurrent events and activities.

HOURS

The role is available to the right person, either as a full time (38 hrs per week) role or 4 days per week, generally worked as five shorter workdays. It is expected that there will need to be some flexibility in working hours around crucial events, and equally, flexibility is shown to support the worker regarding their own needs and priorities.

SPECIFIC DUTIES

The events team segments the following full range of duties and activities. The way these tasks are allocated will depend on the team’s overall skillsets and experience.

  • Work as a member of the events team to develop and implement a national events calendar (including, but not limited to, speaker tours, workshops, online training, webinars, forums, online learning, networking events, corporate promotions, and conferences).
  • Consult with a wide range of people including staff, members of the Institute, state/territory branch chairs (to assist in developing local events in each state and territory), and external stakeholders including venue managers, training content providers.
  • Coordinate the activities of the Institute’s key conferences working with the conference committee, AIHS staff and external stakeholders.
  • Assist in the acquisition and management of sponsors for various events.
  • Project manage expert content providers to create online learning options based on the OHS Body of Knowledge.
  • Assist in negotiating endorsements for selected third party trainers, promoted in our events program as ‘endorsed professional development’.
  • Create and distribute marketing materials for national and local events calendars; working in collaboration with the Communications coordinator to effectively utilise a wide range of social media.
  • Maintain and update the events section of our website, including making ongoing improvements.
  • A range of other duties as required in a small and diverse office environment, assisting other staff from time to time based on workload and demand.

KEY SKILLS, QUALIFICATIONS & EXPERIENCE

ESSENTIAL

  • Direct work experience in event coordination, marketing, project management gained in the not-for-profit, association or private sectors – or any similar role(s) which may include planning, scheduling, and running corporate events.
  • Qualifications in event management, communication, marketing, or a related field would be highly regarded.
  • Excellent attention to detail, highly organised with the ability to manage multiple tasks.
  • High level written and communication skills, including the ability to liaise with a range of internal and external stakeholders at all levels.
  • A strong service ethic and the ability to describe how that ethic is expressed in a service organisation.
  • Knowledge of promotional and social media channels with demonstrated experience in implementing social media and marketing best practice.
  • Demonstrated excellent communication and stakeholder engagement skills, as well as the ability to work autonomously, show initiative and meet strict deadlines.

VALUE ADDING SKILLS

The following would be highly regarded:

  • Experience using Adobe Create Suite or a similar design program.
  • Knowledge and/or experience in web page maintenance and design.
  • Some knowledge of the Occupational Health & Safety Industry.

SPECIAL REQUIREMENTS 

  • The Events Coordinator may be required to travel from time to time within Australia (in line with the annual calendar of events) to organise and attend meetings or assist the CEO or Branches in the delivery of conferences and other events. Travel is likely to be only very occasional, as events are managed on-the-ground in each state and territory, by branch members or contractors.
  • Drivers licence although desirable is not essential.

A detailed position description is available by contacting Karen Zeffiro via email execassistant@aihs.org.au

For a confidential discussion about this role with the Chief Executive, please call Karen on 03 8336 1995 to set up a call.

PLEASE NOTE: 
Applications for this role must be submitted through SEEK. Only written applications that address the selection criteria and include a cover letter, resume, and answers to the basic questions provided by SEEK, will be considered for this role.

Applications close COB Wednesday 13 July 2022

Click Here To Apply