Facilities Administrator/Reception


Job Details
2 hours ago
  • Office experience
Full Job Description
JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this job involves:
As the Workplace Ambassador you will be responsible to deliver the best workplace experience in the office. This includes the reception areas, employee workstations and meeting rooms. Constantly on the go, you’ll give our visitors a warm welcome. In other words, you will set the benchmark in giving our company a good first impression. You will spend each day looking at how you can maintain and improve the front office specifically and also the office as a whole.

Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself. You will also be required to provide administrative, facilities and operational support to the client as required.

A snapshot of your day:
To ensure reception desk, waiting area and meeting rooms are maintained to highest standards of tidiness and cleanliness.

Assist with the whole office Facilities Management services.

To process and manage conference room bookings and requirements.

To maintain an effective business relationship with the client by proactively understanding their needs.

Restacking of consumables throughout the day, monitor stock levels and replenish supplies as needed.

Core responsibilities:
Enthusiastically welcome all visitors to BlackRock, wearing the BlackRock suit and nametag

Track all visitors, including vendors, visiting employees and guests.

To alert hosts to their client visitor’s presence and keep clients updated about their host’s arrival

To ensure that customers are given an efficient service and expectations are exceeded.

Coordinate security access cards for employees and vendors.

Support contractor coordination for small works and maintenance

Track onboarding documents and vendor adherence to BLK security

Carry out regular office inspections to monitor and ensure a good condition of the workplace

Manage incoming and outgoing courier and other packages or mail

Assist in carrying out safety procedures when needed.

Remain aware of Hygiene, Health and Safety policies and Fire Regulations.

To record and report all accidents and near misses

Be aware of all projects which are happening within the office

Assist the engineering team with administrative tasks, vendor management, office and IDF room inspections

Onboard contingent workers and business support personnel

Conduct training and manage the office pool of Front of House temp support

Meet or exceed site Key Performance Indicators (KPI’s)

Manage work orders on the CMMS (Corrigo) by looking ahead

Support the FM team in business continuity and incident management

Any other duties required as part of the role as and when requested in support of the whole office FM service delivery which may include providing support occasionally outside the key hours of operation.

Sound like you? This is what we’re looking for:
Prior experience in facilities or related field.

Knowledge and experience in engineering coordination/support is a significant advantage

Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized/engineering services is advantageous.

Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively.

The ability to effectively deal with stressful situations.

The ability to work independently.

Effective communication.

What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep those ambitions in sights and imagine where JLL can take you…

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number REQ277694.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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