Facilities Officer Paraburdoo

Job Details
Full-time | Part-time5 hours ago
Benefits
  • Travel reimbursement
Qualifications
  • Microsoft Office
Full Job Description
…………………………………………………………………………………………………………………… 3

Employment Conditions & Benefits …………………………………………………………………………..10

CONDITIONS …………………………………………………………………………………………. 10

SUPERANNUATION ……………………………………………………………………………….. 10

ANNUAL LEAVE ……………………………………………………………………………………… 10

ACCOMMODATION ………………………………………………………………………………… 10

What do you need to do before applying? ………………………………………………………………….11

COVERING LETTER ……………………………………………………………………………….. 11

RESUME ………………………………………………………………………………………………… 11

REFEREES …………………………………………………………………………………………….. 11

SUBMITTING YOUR APPLICATION ………………………………………………………….. 11

NEXT STEPS ………………………………………………………………………………………….. 11

ABOUT THE SHIRE OF ASHBURTON ……………………………………………………………………..13

TOM PRICE ……………………………………………………………………………………………. 13

ONSLOW ……………………………………………………………………………………………….. 16

The other Shire towns… ………………………………………………………………………………………….18

PARABURDOO ………………………………………………………………………………………. 18

PANNAWONICA ……………………………………………………………………………………… 18

Advert

Facilities Officer

Residential – Paraburdoo | Full time

Starting salary $81,494.40 p.a. negotiable, dependent on skills and experience

Shire accommodation is not available for this role.

About the Position

An exciting opportunity is now available to join the Shire of Ashburton’s Facilities team in

Paraburdoo. The Facilities Officer – Paraburdoo is responsible for bookings and management

of Shire owned buildings and facilities in Paraburdoo, including scheduled maintenance and

cleaning, as well as liaising with and providing support and assistance to community groups,

regarding facility improvements. This role oversees the cleaning team and senior cleaning in

Paraburdoo so previous supervisory experience will be highly regarded. There is also a high

level of administrative work involved so strong computer literacy is essential.

The role may also include management of small Shire projects, so previous experience in project

management or similar will be highly regarded.

Our ideal candidate will be highly organised and resilient, with experience in a similar role, and

proven ability to communicate effectively with stakeholders and meet regular deadlines. Some

afterhours/weekend work will be required from time to time to ensure effective service delivery

for the community.

This position offers a competitive remuneration package and six (6) weeks’ annual leave. All

terms and conditions are as per the Shire of Ashburton Enterprise Agreement 2017.

For further information regarding this exciting opportunity, please contact Lorrae Batten,

Manager Facilities on (08) 9190 2224.

Submitting your Application

Applications must be submitted online via the Shire of Ashburton website:

www.ashburton.wa.gov.au by 9:00 AM Friday 19 August 2022.

Please note: Shortlisting may commence immediately.

The Shire of Ashburton encompasses the towns of Tom Price, Onslow, Paraburdoo and

Pannawonica. Our employees enjoy a relaxed lifestyle in the Pilbara region of Western

Australia, set amongst the backdrop of world renowned Karijini National Park and Millstream

Chichester National Park with spectacular gorges, deep red earth and are some of the oldest

formations in the world and our coastline takes in the Mackerel Islands, with turquoise water

and opportunities for best fishing and snorkeling.

The Shire of Ashburton is committed to diversity and strongly encourages candidates

from different cultural, gender and age backgrounds to apply.

Please Note: Canvassing of Councillors or Shire Employees will disqualify. The successful

applicant is required to obtain relevant police checks and to provide evidence of all claimed

qualifications prior to commencing employment.

Position Description

Facilities Officer

Position Number JA.98

Directorate Projects and Procurement

Department Facilities

Job Family Officer / Coordinator

Reports To Manager Facilities

Direct Reports Cleaning staff

Location Paraburdoo (intra shire Travel)

Industrial Instrument Shire of Ashburton Enterprise Agreement 2017

Classification Level 4

Vision

To contribute to the social, economic and environmental prosperity of the Shire of

Ashburton by providing in alliance with others, strong community leadership, advocacy,

and cost effective facilities and services.

Values

Respect Openness Teamwork Leadership Excellence Health and Wellbeing

About the Role

Role Objective/Purpose

Responsible for efficient, timely and cost effective maintaince and upkeep of Shire

facilities, including supervision and direction of the cleaning team.

Key Role Outcomes

Oversee the efficient, timely and cost effective maintaince and upkeep of Shire facilities,

which includes, among other things:

  • Manage facilities budget;
  • Works and maintenance monitoring duties;
  • Work scheduling; and
  • Contractor management.

Assist with ensuring, the safety of all relevant users and community members, the safety

of Shire facilities, and the safety of staff and contractors, which may include, among other

things:

  • Develop Safe Work Method Statements;
  • Safety training;
  • Ensure safety compliance amongst team; and
  • Assist incident reports.

Effectivly oversee and direct duties of cleaning staff to ensure safe and effective facility

cleaning and maintainace operations, including, not limited to responsibility for:

supervising staff, induction, training, performance monitoring and communication via

regular toolbox meetings, works scheduling and rostering.

Work Duties

The position description does not act to limit or set specific duties required to fulfil this role,

this document serves to describe the role and outline the required outcomes and to set

expectations. All employees are required to have a flexible approach to their work,

including undertaking work duties which may fall outside those required of this role. All

employees must comply with reasonable and lawful directions.

Core Competencies

The following competencies are required of all roles within the Shire and are ranked to reflect

differing levels of responsibility. These competencies reflect the Shire’s Values of Respect,

Openness, Teamwork, Leadership, Excellence and Health and Wellbeing which apply at all

times, to all staff, in all roles.

Competency Required Level

Health and Safety Advanced: Develops Job Safety Analysis, Safe Work Method

Statements and other safety procedures for own work area and

Advanced related work areas. Train and coach others in safety

procedures. At all times acts in accordance with the principles

identified in the Local Government Act and State and Federal

legislation.

Accountability Advanced: Manages and plans own work, but may perform

work under limited supervision or direction. Work projects may

be managed by more senior decision makers. Implements

tools to keep track of a wide range of tasks, priorities and due

dates. May supervise or direct work of others in a single

business unit. Given broad direction and limited guidance with

performance measured against objectives.

Judgement and Decision Intermediate: Work process and procedures generally routine,

Making with exercise of some discretion. Decisions made may impact

internal and external stakeholders. May make

recommendations to more senior decision makers for complex

or intricate problems in own work area and exernal matters.

May make decisions on use of resources which may impact

outside the work area or on clients. Applies knowledge from a

wide range of rules.

Time Management Proficient: Able to prioritise and put in place a method of work

to achieve multiple high priority deadlines and tasks for self

and others.

Customer Service Advanced: Effectively communicate with clients and members

of the public and in the resolution of minor matters. The

employee will reflect and always demonstrate the code of

conduct of the organisation, its values and work with the

highest level of integrity.

Financial Management Intermediate: Develop or program small work area budgets,

and monitor work area costs and spending, which may be

subject to further review or require to be managed within an

overall department budget.

Leadership Intermediate: Required to influence and lead a small team or

functional area. Leadership by oversight, supervision and

participation.

Role Specific Competencies

These are the specific competencies required of the role.

Competency Required Level

Problem Solving Intermediate: Solve diverse problems which require

assessment of a range of options having elements of

Intermediate complexity resolved using developed or learned skills and

knowledge, acting at all times in accordance with management

directives, policies of Council and legislative requirements.

Policy or Legislative Intermediate: Apply knowledge of policy framework to

Interpretation procedures and tasks, including providing advice and

interpretation to staff and members of the public.

Supervision Skills Intermediate: Supervise various functions within a work area or

activities of a complex nature or lead large groups at the work

Intermediate face.

Conflict Resolution Advanced: Able to resolve a predictable range of conflict of

opinions where resolution is not immediate and negotiation

skills are required.

Communications Skills Intermediate: Business level written and verbal language skills

expected for most roles where a major portion of the

communication is written. This includes ability to use standard

office programs, including formatting, spellcheck and use

appropriate grammar. Able to resolve minor matters.

Report Writing Intermediate: Undertake initial or straightforward drafting of

reports, submissions or non-standard correspondence. May be

Intermediate reviewed by more senior manager with only minor

amendments.

Administration Skills Advanced: Able to set up administrative processes, including

record keeping, filing, and tracking systems and train others in

the use of these processes and systems.

Policy and Procedure Intermediate: Research, develop and recommend / suggest

Development changes for internal procedures or work processes which

impact on the section or department.

Project Management Fundamental: Maintain records, filing systems, contract details,

variation records and other support and control mechanisms

within a project based environment.

Licenses, Registrations, Memberships or Qualifications Required of Role

  • Minimum C Class Drivers Licence; and
  • Current National Police Clearance (dated within 6 months of commencement).

Experience, Skills, Knowledge Required of Role

  • Relevant previous experience in facilities cleaning/maintenance supervisory role (or

similar);

  • Previous team supervisory skills; and
  • Proficiency in MS suite of software.

Employment Conditions & Benefits

CONDITIONS

Employment conditions are in accordance with the Shire of Ashburton Enterprise Agreement

2017 (EA).

ALLOWANCES

Ashburton, Annual Leave Travel and Health & Wellbeing allowances are applicable as per

the EA.

Ashburton Allowance $4,356.32 pa

Annual Leave Travel Allowance $980.17

Health & Wellbeing Allowance $272.27

Position dependent, other benefits may include provision of a mobile phone, tablet and/or

laptop, flexibility in working arrangements as well as travel, training, and personal

development opportunities.

SUPERANNUATION

Along with 10.5% Superannuation guarantee, we offer a generous Superannuation matching

scheme (up to a total of 22.5% and 25.5% after 2 years), with salary sacrifice options.

ANNUAL LEAVE

Six (6) weeks annual leave per annum with no additional leave loading applicable.

LONG SERVICE LEAVE

Thirteen (13) weeks after ten (10) years continuous Local Government service which is

transferable between Local Governments in Western Australia.

ACCOMMODATION

Under the current Accommodation Directive, all full time and part time employees can apply

for either free Shire accommodation or rent relief, pending eligibility and availability.

UNIFORM AND PPE

Corporate uniforms are provided as per the EA. Uniforms considered PPE will be provided

upon commencement and will be replaced as required.

What do you need to do before applying?

COVERING LETTER

The covering letter should include the title of the position you are applying for, as well as

the position reference number. You should explain why you are applying for the position,

outline the relevance of your skills and how you may be contacted during normal business

hours, should you be progressed to the next stage of the recruitment process.

RESUME

Your resume should be up to date and provide personal details such as your name, address,

and telephone number as well as relevant work history, education, training, courses

attended, qualifications and professional memberships. Relevant work history should

commence with the most recent position you have held as well as the dates/period of

employment. In the description of your work history give only a brief summary of the duties

and responsibilities for each of the positions.

REFEREES

You should include in the resume the names and contact numbers of at least two (2) recent

referees. It is our preference to contact referees from positions you’ve held which are related

to the role you’re applying for, if viable. At least one referee should be your current manager,

alternatively a manager from a previous position may be used.

SUBMITTING YOUR APPLICATION

Please apply by emailing your application to hr@ashburton.wa.gov.au with “Lease and

Accommodation Officer” in the subject line.

NEXT STEPS

Once you have submitted your application you should start thinking about the next steps of

the recruitment process and gather documentation to address the mandatory requirements

for the role, this will include:

  • 100 points of ID;
  • Current Driver’s Licence; and
  • Required qualifications, tickets, or other licences.

You may also be required to undergo pre-employment checks such as psychometric testing,

medical assessments and drug and alcohol screening – ensure you have documentation or

evidence of any medical conditions or medication prior to medical testing being conducted.

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